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CITY OF PARK RIDGE POLICE PENSION FUND
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The October minutes were absent of the fact that Laura Kappler was re-elected for a two-year term 2009-2011. It was noted in the minutes after the fact.
President Kappler called the meeting to order at 707pm. Present were Tom Ahlbeck, Laura Kappler, Robert Kristie, and Carl Brauweiler. Board member Richard Paul was absent. Also present were Mary Tomanek and board attorney Charles Atwell. Tom Ahlbeck made a motion to approve the minutes with the addition added that Laura Kappler had been elected to another two-year term starting May 1, 2009 until April 30th, 2011. Robert Kristie seconded the motion. All were in favor motion passed. Mary Tomanek presented the board with the financials from the last quarter. A motion was made to accept the financial report by Carl Brauweiler and seconded by Laura Kappler. All were in favor motion passed. President Kappler asked that the meetings be moved to 10am. Board members were supportive of this. The meetings were changed to 10am and set for April 28th, July 21st, October 26th and January 25th, 2011. President Kappler brought up the audit that the Illinois Department of Insurance had done in October 2009. A finished report was furnished to the fund in December 2009. Mr. Atwell advised we should get an extention. A letter will be drafted to ask for more time. He said he would respond to the areas that needed clarification. There were no errors in pension payments only administrative procedures we should be following. Carl Brauweiler made a motion to accept and respond to the audit. Laura Kappler seconded the motion all were in favor of the motion – motion passed. Mayoral appointments were noted on the report. Since then I have gotten notification from city council that they re-appointed Carl Brauweiler thru May 1, 2012 and Tom Ahlbeck thru 2011. I also sent a letter to Officer Michael McMahon in regards to a refund of his contributions. He signed off on that and was paid in December of 2009. He had been hired on June 29, 1998 and resigned on September 24th, 1999. He received a full refund of his contributions $4,680.66. A letter was also sent to Officer James Gould but he did not respond. He also resigned and had left his contribution in the fund. I was instructed to send him a certified letter. President Kappler notified the board that Carl Brauweiler and herself would be attending the 8 hours of mandatory ethics training on February 12, 2010. Tom Ahbeck and Laura Kappler will also be attending the May 13 and 14th Spring IPPFA Conference. Payment is due by March 1st. A motion was made by Robert Kristie to send the two trustees to this conference. Carl Brauweiler seconded the motion. All were in favor motion passed. President Kappler went over the actuary report for 2010/2011 prepared by Tim Sharpe. In it he advised we use the assumption rate of 7.0 percent and 5.5 for salaries. Carl Brauweiler made a motion to accept the figure of 1,841,924 as amount to be levied for the 2010/2011 levy. Laura Kappler seconded the motion. A roll call was taken Laura Kappler, Carl Brauweiler, Robert Kristie, and Tom Ahlbeck all said yes they approved the motion. I was instructed to send a letter to city manager Jim Hock with that amount. Laura Kappler presented to the board retiree’s cost of living increases for January 1st, 2010 year. A motion was made to by Robert Kristie to accept the report prepared by Lauterbach and Amen pursuant to he pension law. Carl Brauweiler seconded the motion. A roll call vote was taken Laura Kappler, Carl Brauweiler, Robert Kristie, and Tom Ahlbeck were all present and in favor of the motion. Motion passed. Attorney Atwell said that Pat Duggan, who is a non-duty related disability, would be sent for his yearly physical in February that he would send the necessary paperwork next week. He also advised the board what the law was in regards to trustee training. Old trustees need 8 hours and new trustees need 16 hours. The board will need to keep track of the training and note it in the minutes and give a summary of the training for the minutes after they have received the training. He also advised that we need to designate someone to fulfill the freedom of information requests. He said that we should find out who does this for the city and instruct them to send down any requests they get. There is also training on line that needs to be done. President Kappler will complete this training. President Kappler advised the board that Deputy Chief Thomas Swoboda put in his retirement papers to be effective January 5, 2010. His salary was averaged over the last year of his employment. He was in the acting chief position for 6 months and deputy chief for 6 months at a lower salary. Both salaries were averaged and the final amount was $123,468.00. His pension benefits were figured on this amount. He was hired on January 5, 1981 and retired January 5, 2010 dedicating 29 years of service as a police officer. A motion was made by Laura Kappler to accept his retirement and pension amount of $89,514.36. Seconded by Robert Kristie. All were in favor of the motion – motion passed. At 835pm Robert Kristie left the meeting. Laura Kappler, Tom Ahlbeck and Carl Brauweiler were still present at the meeting. Laura Kappler presented the board a proposal from Sikich accounting to replace Lauterbach and Amen. After much discussion on the issue it was recommended that we terminate their services as of May 1st. A motion was made by Tom Ahlbeck to terminate their services as of May 1st, 2010. They would be asked to finish year-end paperwork and Tom Ahlbeck would be a letter together. Laura Kappler seconded the motion. All were in favor of the motion – motion passed. In reference to the audit a full disclosure of all expenditures will need to be placed in the minutes for now on. This will be done and paperwork will be brought to the meetings in order to put this in the minutes. A secretary will also be paid by the board to take the minutes. President Kappler will look into the cost of a secretary and will present this information as the next quarterly meeting. A motion was made by Tom Ahlbeck to make Laura Kappler the freedom of information agent for the fund. Carl Brauweiler seconded this motion. All were in favor of the motion – motion passed. The Illinois Dept of Insurance is also requiring that each board designate one person to be the administrator of the fund. The board designated President Kappler to be that administrator the paperwork was signed off by the board. A motion was made to adjourn at 915pm by Carl Brauweiler and seconded by Tom Ahlbeck. All were in favor meeting adjourned. Robert Kriste and Laura Kappler took minutes.
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